Workshop: Preparing For the Unexpected

From H-Museum:

CCAHA Disaster, Protection and Security Program in May 2008 - Register now!

Philadelphia, PA
May 12 and 13, 2008

Cosponsored and Hosted by: University of Pennsylvania Museum of Archaeology and Anthropology

About the Program

This two-day program will present information on assessing vulnerabilities; disaster planning; crisis communication; fire prevention, detection and suppression strategies; and evaluation and mitigation of security risks. In addition there will be interactive sessions on the "exercising" of disaster plans and on emergency recovery of paper-based materials.

This program is intended for staff charged with collections care, including librarians, archivists, curators, collections managers, and stewards of historic house museums, and for staff responsible for the safety of collections, such as site and facility managers and security and safety staff. To encourage institutions to register staff involved in both collections care and safety and security, CCAHA is offering half-price registration to a second participant from the same institution.

Monday, May 12, 2008

Keynote Address
From her unique perspective as Vice President for Emergency Programs at Heritage Preservation, Jane Long will address the value of disaster planning and highlight national programs and publications that help staff in cultural institutions organize disaster response functions and tackle common threats to collections.

Disaster Mitigation and Emergency Preparedness
This session is designed to help institutions develop effective strategies to minimize the likelihood of a disaster, to mitigate damage to collections, and to be prepared in the event of an emergency. Program participants will learn how to conduct a vulnerability analysis and assess risks to their institution and its collections. A pocket response plan template will be introduced that can be used to compile or update an emergency plan, including setting collection priorities, key emergency preparedness roles, and practical decision-making skills during an emergency. Speaker: Julie Page, Co-Coordinator, California Preservation Program (CPP) and User Services, Western States & Territories Preservation Assistance Service (WESTPAS)

Crisis Communication
The ability to communicate effectively with staff, volunteers, patrons and media during an emergency is vital to institutions and their collections. This session, presented by a crisis communication expert, will provide participants with communication strategies to be utilized at the time of an emergency and will address the impact of media communication on public perception. Speaker: Michael Smith, PhD, Director, Graduate Program in Professional Communication, Department of Communications, La Salle University

Exercising the Plan
In this interactive session, attendees will learn how to both exercise a disaster plan and determine its effectiveness using emergency scenarios. Tools for training staff and volunteers in the use of an institutional disaster plan will also be covered. Session Leader: Julie Page, Co-Coordinator, California Preservation Program (CPP) and User Services, Western States & Territories Preservation Assistance Service (WESTPAS)

Recovery of Paper-Based Collections
In the context of a simulated disaster event, registrants will have a hands-on opportunity to learn and practice emergency salvage techniques for paper-based materials. Supplies to have on-hand, prioritizing item retrieval, and packing of items to be treated off-site or at a later date
will be addressed. Session Leader: Abby Haywood, Book Conservator, Conservation Center for Art and Historic Artifacts (CCAHA)

Tuesday, May 13, 2008

Fire Safety: Risk Assessment, Detection, and Suppression Assessment and analysis of the hazards and risks faced by an institution are critical to making informed decisions on fire protection methods. This session will focus on the need to review current fire protection procedures and systems in historic and cultural institutions and will equip participants with current information in order to make decisions about the most appropriate systems and methodologies for their own institutions. Speakers: Nick Artim, Director, Heritage Protection Group, John (Jack) M. Watts, Jr., PhD, Director, Fire Safety Institute

Understanding Security Risks
Without proper security procedures and systems in place, cultural institutions face risks to their staff, collections, and records. This session will provide participants with tools to evaluate their security risks and will include discussion of low cost solutions for improving institutional and collections security. The importance of technology security for business continuity will also be discussed. Speaker: Steven R. Keller, CPP, Principal Consultant, Steve Keller & Associates, Inc.

The fee for this two-day program is $185 for CCAHA member institutions and $210 for non-members. A second registrant from the same institution, registering at the same time, can register for $92.50/CCAHA members, $105/non-members. Registration begins immediately. Full speaker biographies, program and registration information are available at:

For more information, contact the Conservation Center for Art and Historic Artifacts: call 215-545-0163, email or visit

Kim Andrews
Preservation Services Officer
Conservation Center for Art & Historic Artifacts
264 South 23rd Street
Philadelphia, PA 19103
Phone: 215.545.0613
Fax: 215.735.9313


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